Records governance
Preservation first, disposal only with authority
RigCheck gives departments a conservative national baseline while leaving state, local, contractual, and litigation decisions with the department.
Safe nationwide default
Existing and new departments begin in “preserve indefinitely” mode. Reports remain in the system unless a department owner records an approved retention authority. Archiving removes a report from normal history but does not destroy it.
Jurisdiction and responsibility
Departments record their state or district, organization type, whether public-records obligations apply, and a records contact. Laws and schedules differ across states and organization types. RigCheck does not select a schedule or provide legal advice; the department must obtain any required records-commission, counsel, governing-body, or other approval.
Approved schedules and test records
For standard disposal, an owner must enter a minimum retention period and identify the schedule, policy, or authorization. A report cannot use that standard path before the period has passed. The verified RigCheck app owner may use a separately confirmed technical override for a false test report only while also serving as that department’s owner. Every override is audited, cannot bypass a legal hold, and does not itself establish that deletion is lawful. The recorded reference and disposal reason support review but do not replace the department’s source documents.
Legal holds
An owner can activate a legal hold to block permanent deletion of reports, personnel, rigs, checklists, and inventory. A hold should be activated whenever litigation, an investigation, a claim, a public-records request, an audit, or another duty requires preservation. The department decides when a hold begins and ends.
Public-records requests
RigCheck may hold operational records on a department’s behalf, but the department remains responsible for locating, reviewing, redacting, and producing records under applicable law. Privacy requests submitted to RigCheck may be referred to the designated records contact when they concern department-controlled records.
Exports and accountability
Administrators can export structured department information, including any pending ownership transfer. Completed reports preserve original configuration snapshots. Authorized disposal removes the report but retains a limited audit event and replay-prevention key. Departments needing a different export, retention, or deletion process should document it in a signed order form before paid deployment.